Your lobby is the first place people see when they come to your office; it sets the tone, and conveys your image. However, it’s not just the place where your visitors make their first impressions—it can be the place where you reinforce your office’s security.
An insecure lobby can be a hazard. If you take a few simple steps to create a well-protected lobby, you will not only protect our employees, but also your customers’ privacy and potentially stop security breaches in their tracks.
Keep reading for useful tips to help maintain security in your lobby.
1. Make Your Lobby the Only Place Visitors Can Enter
Sure, your employees may enter at any point in the building, but visitors’ entry point should be strictly controlled. Anyone who isn’t an employee must enter through the lobby—no exceptions.
This is a vital point to maintain your office’s security. In addition to ensuring that visitors enter through the lobby, you must also instruct your employees that they may not allow visitors to enter with them. Even if they know the person, or if they think the visitor looks harmless, your staff should instruct visitors to check in at the front. If you don’t already have a visitor management policy, create one; then, you must make sure that your staff is very familiar with it.
2. Visitors Are Required to Digitally Sign In and Out
Paper logs are a thing of the past; not only do they jeopardize your visitor’s privacy, but they’re difficult to store, and should you ever need to access the information they hold, you’re forced to slog through reams of paper in hopes of finding what you need. They’re easily damaged, and easy to steal or alter.
Digital logs are a significantly more secure method of keeping track of your office’s visitors. Not only will it protect your visitor’s privacy, but it’s a far more efficient method of storing large amounts of information in a searchable format.
3. Generate Individual Badges for Each Visitor
This is a simple method of identifying the people who are in your office. Each visitor should have a unique badge that clearly displays their photo, name, and the date. If you or your staff sees someone without a badge, the person should be escorted to the lobby to sign in and get a badge.
4. Digitally Capture Visitors’ Signatures and Photos
With a digitized system, you can easily capture and store each visitor’s photo and signature. Unlike a paper log, a digital log can store this information as long as you need it; this information can give your security officers an additional way to confirm a visitor’s identity should they need to do so.
5. Security Screening
A digitized lobby management system can quickly and easily screen visitors as soon as they enter the building; you can check the name and photo against any required databases, watch lists, or alerts, and should the visitor be determined to be unwanted or in any way questionable, you can immediately alert security. You can check out VueturaTrac Visitor Lobby Management to learn more.
If you’re now looking for a complete tracking solution and have additional questions, we would love to hear from you. Get in touch with us today and tell us what you need.
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