“Creative Commons University of Washington, Seattle, Washington” by Ken Lund is licensed under CC BY-SA 2.0 Modified (cropped) from original
Eliminating waste is crucial to the health of a college mailroom or mail center. Unfortunately, going lean is required to reduce costs and improve operational efficiency. For a college mailroom to operate at peak efficiency, the elimination of waste is a must. But how do you do it? One way to significantly reduce your mailroom’s waste is to scrutinize it for any potential squandered time or money.
Can your college mailroom streamline operations, handle a growing volume of packages, reduce expenditures, and have enviable operational efficiency? It probably sounds impossible, and if you’re still manually logging inbound packages, it might be.
However, if you implement college and university mailroom tracking software you can bring your mailroom or mail center into the 21st century and enjoy these benefits.
1. Automated college mailroom tracking software allows arriving packages to be scanned and logged in as they arrive.
Any inbound packages are carefully tracked from receiving to delivery. How? Your mailroom staff can use a simple web-based tool to check the status of packages, eliminating the need to shuffle papers to determine where any package might be at any point in the process.
2. Reporting tools will reduce research from hours to seconds.
If the thought of creating reports hurts your head, take heart—reports are a breeze with college and university mailroom tracking software. With the software’s reporting tools, your staff will not only be able to easily generate productivity reports, but also reports that will measure your mailroom’s performance, improve decision making, and streamline all of your operations. If your college mailroom is still doing things the analog way, it’s time to stop. Switching to a more sophisticated system will enable you and your staff to validate precisely what your mail center is processing.
3. Upgrade your college mailroom’s processes.
Of course, you’ve got processes in place. There’s no way to run a mailroom without them! But, are you confident that they’re as good as they can possibly be? Automated college mailroom tracking software will give you the tools you need to continually upgrade your processes from dock to delivery, and it will help you firm up the inbound package “chain of custody.”
4. Remove the possibility for lost items.
If your college mailroom is like most, your staff probably spends a great deal of time every day fielding calls about lost or missing packages. Imagine a system that would reduce that time significantly, allowing your staff to focus on other projects. College and university mailroom tracking software will offer your staff the ability to find urgent items with just a few mouse clicks. Gone are the days of shuffling through reams of paper, frantically searching for a tracking number that might not even be there! You can end those “where’s my package?” calls with mailroom automation software.
Frank Kinard at Seattle Pacific University adopted our own VueturaTrac™ system; the software took SPU’s reporting from hours to minutes. Kinard stated, “We haven’t lost a package yet, and if someone calls us about a ‘missing’ package, we have the details. We can tell them, ‘We delivered that package to this department, and so-and-so signed for it.’ We provide the information, and it’s always accurate.”
In Summary
The best way for your college mailroom to eliminate waste and improve on all levels is to focus on eliminating waste, one process at a time. You can improve your inbound package tracking by bringing your college mailroom out of the dark ages with college mailroom tracking software; it will not only help you tighten up your systems across the board, but it will reduce your waste and create a significantly more organized and more relaxing work environment for you and your staff.
Would you like your or college or university mail center to dramatically improve efficiency? Are you looking for college and university mail center package tracking software?
If so we would love to hear from you. Get in touch with us today and tell us what you need.
Want to see Vuetura Software in action? Request a personalized demo today.
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