Your organization’s security is now more important than ever.
Consider the different forms of risk that visitors could present to your company; there are reports every day about issues ranging from domestic terrorism to theft, and if you’re not properly securing your lobby, your company could be the next horror story featured on the news.
With most companies, the reception area is the main point of entry for all visitors. The most efficient way to secure this very vulnerable area is to install a high-quality visitor management solution. It’s simply the best way to protect your other guests, your employees, and the premises itself.
It may be hard to believe, but there are still companies using the old-fashioned paper guest book to log their visitors. Obviously, there are some major problems with using these outdated manual-logging systems. Not only are they incredibly time consuming, but they’re difficult to manage; it’s hard to know that you’ve definitively documented every person who has entered the building. Most importantly, they are not able to offer the level of protection that you and your company require when it comes to securing your lobby.
Manual systems should have gone the way of the horse-and-buggy; they have nothing to offer your organization in the way of security. Fortunately, you can obtain an automated visitor management system solution, which will offer you additional levels of security and much, much more.
It will help you easily manage company resources.
Do you ever feel that your meeting rooms double as battle fields, with coworkers slugging it out over whose meetings should come first? A good automated visitor management solution will help you enact an immediate cease-fire. Any employee can reserve pre-defined “resources,” which can encompass anything, including meeting rooms, parking spaces, AV equipment, and more. They simply have to submit their request to the receptionist, and the endless sniping will stop at last.
It means EVERYTHING to your bottom line.
It might be hard to believe it, but implementing an automated visitor management solution could actually positively impact your budget. It’s true! When you automate this process, you’ll save money by reducing the amount of time and processing your front desk staff spends on each visitor. You’ll be saving time and money as you all but eliminate the potential for breaches of security.
It will delight your guests.
Who doesn’t love the good feeling that comes with knowing that you’re preregistered, so you won’t have to waste your time signing in at the front desk? Not only will your guests be thrilled with these time-saving measures, but you can also save your front desk staff time in the long run. Preregistered guests can get their badges ahead of time, sure, but they can also get detailed directions and a general itinerary for their visit, so they’ll know exactly how to get to your office and what to do when they arrive. Even better, this preregistration doesn’t have to come from your reception staff; the employee who is expecting the visitor can send out the packet him or herself, eliminating several steps in the process where confusion could be introduced.
It will help you keep track of any deliveries.
Your reception team is probably very familiar with the “Where’s my package?” calls that they get from other employees. Those queries will be handled with ease upon the implementation of a quality automated visitor management solution; every inbound delivery and piece of mail that the reception desk receives will be carefully tracked, ensuring that they’ll always know precisely where and when a package was received.
It will dramatically improve building security and the safety of your employees.
Automated visitor registration, visitor badging, and visitor tracking instantly translates to increased security. Keeping your building secure and your employees safe is of top importance, so it just makes sense to take the appropriate steps to ensure their protection.
As we said before, most facilities’ lobbies are vulnerable. A software-based automated visitor management solution is, by far, the easiest way to bring that extra level of protection. Your lobby staff will be able to quickly and accurately ID visitors, ensuring that your employees and your business will continue to be safe. It will increase the company’s operational efficiency, so that should a security issue crop up, you’ll be able to deal with it swiftly and effectively.
If you’re now looking for a complete tracking solution and have additional questions, we would love to hear from you. Get in touch with us today and tell us what you need.
Want to see Vuetura Software in action? Request a personalized demo today.