Electronic health records, or EHR, has become the new normal for healthcare providers; in fact, government health agencies such as Medicare and Medicaid are offering financial incentives for clinics that move to EHR ahead of their required deadline.
Hospitals and clinics alike recognize the benefit of maintaining electronic records. They’re easily protected, they free up a lot of physical space that used to be dedicated to storage, and they’re much easier to find when you’re in a hurry. You’re willing to embrace technology in this venue, so that makes us wonder: Why are you moving your health records to the future, but keeping your receiving department in the dark ages?
Yes, your receiving department has been using the familiar but outdated system of logging packages by hand for years, but imagine the possibilities of an updated, state-of-the-art automated receiving and delivery system.
VueturaTrac™ can help you to bring your receiving department into the 21st century, with technology that will streamline and improve your current package and purchase order receiving protocol. You will save time, money, and space when you implement an automated receiving and delivery system in your hospital or clinic. You also get one click, accurate compliance reporting.
Not convinced? Let’s look at some of the benefits that come with automating your package receiving and tracking systems, particularly in a large healthcare facility.
Urgent Packages Delivered Quickly
Each day, healthcare providers are the recipients of packages that require special handling and tracking to meet FDA/Joint Commission requirements. Additionally, your packages must be delivered as quickly as possible—in some cases, the urgency can be of the life or death variety.
An automated receiving system will help to get the packages to their recipients promptly. Packages that contain high priority items can be expedited from the start, so there will be no damage due to mishandling.
Packages are Easily Trackable
An automated receiving system will enable you to track your package at any point in the process. The receiving staff will quickly scan the package from the moment it’s delivered, and it will be carefully tracked as it moves through the facility, each change of custody recorded until the moment it’s received by the proper recipient. No more misplaced packages, or packages that seem to have disappeared.
With a scan at every point in the process, no package will be left behind. In the world of healthcare, small packages can contain items that are valued at thousands of dollars—it’s vital that these packages are carefully tracked at each stage. Also, you’ll be saving yourself trouble in customer service; any questions that the clinical staff has about a particular package can be easily answered with a quick check on the computer.
A Safe and Secure Storage Solution
Traditional paper logs are not only time consuming, but they also take up a lot of space, not to mention the possibility that they can be damaged or stolen. An ill-timed spill can destroy important records; this won’t happen when your records are stored in a computer-based system. Additionally, your records can be accessed from anywhere in the facility. If someone needs to consult them, they won’t have to make a call or trek to the receiving area. Customers report that they have completely eliminated “where’s my parcel” calls.
The less time you’re spending manually logging packages, the more time you have to devote to patients. A receiving and tracking system will help your staff process packages significantly faster than when they’re processing them manually; in fact, many of our customers report that it takes under ten seconds to process each package, instead of one to ten minutes. Also, the advanced tracking capability will give the clinical staff the ability to find packages and orders quickly, without sacrificing valuable time that could be used for caring for patients.
You’ve taken the steps to update your patients’ records. Take the same amount of care with the packages that carry the items necessary to their care and well-being. An automated receiving and tracking system is the logical next step for today’s modern healthcare facility.
If you’re now looking for an automated inbound tracking system for your health facility and have additional questions, we would love to hear from you. Get in touch with us today and tell us what you need.
Want to see Vuetura Software in action? Request a personalized demo today.