If you oversee your health facility’s receiving department responsible for tracking inbound shipments and deliveries, you may have explored automated inbound tracking system options. You understand that this kind of system could be a game changer, but you’ve got to convince the people in charge that your department could benefit from adopting it. Unfortunately, it feels like you’re not getting through.
How can you show them that your department’s efficiency and processes will only improve if you implement an automated receiving and delivery system? We’re here to help. We’ve created a list of just a few of the benefits of automated receiving and delivery, the things that could persuade the powers-that-be that purchasing such a system could help you grow along with the company.
1. Your improved waste reduction will make for a greener facility.
Most healthcare facilities understand that it’s important to be green. When it comes to taking care of our planet, the best thing your facility can do is to go paperless. Not only will it streamline your receiving processes, but it will improve your environmental friendliness.
If you’re still stuck in the dark ages with paper-based logbooks and/or inputing all of your facility’s package details by hand, you know that it’s time to make a change. If the higher-ups aren’t convinced, show them how many trees you’ll save every year by transitioning to an automated inbound tracking system. Maybe that will help you convince them.
2. Packages are processed twice as quickly.
The Fred Hutchison Cancer Research Center was experiencing issues with their receiving department; they were inefficient, and they knew that their manual log was not going to be sustainable for very much longer. Enter the VueturaTrac automated receiving and delivery system—it’s how Fred Hutchinson cancer research center improved its receiving dock operations.
Mark Burch, the Hutchinson Center’s Director of Materials Management, said, “Before Vuetura, I had to budget $15,000 per year to cover the packages that were lost each month or that expired due to misrouting delays.” After Vuetura, Burch noted that their issues were resolved within six months of implementing the software. “Packages are processed twice as fast and delivered in 33% less time using fewer people,” Burch said. They no longer depend on paper delivery documents and their customers are delighted by the speedy delivery and quick resolution of any potential issues that arise.
3. No more lost packages with an automated inbound tracking system.
The old manual logging system of most health facilities means that there will be lost and misrouted packages. An antiquated system combined with the potential for human error leads to missing packages. What does this mean? Valuable staff time is spent dealing with never-ending “Where’s my package?” calls and searching desperately for lost or misplaced packages.
An automated receiving and delivery system like VueturaTrac™ empowers your staff; they can reply to these important calls quickly and efficiently. Not only can they check the status of packages, but they can even create alerts and receive email notifications when packages are delivered.
4. Your healthcare facility will save money.
This just might be the argument that does the trick—there’s nothing that upper management loves more than saving money! Using an old-fashioned paper log, or even entering your data into a computer database is extraordinarily time consuming for your receiving staff. Also, this method is guaranteed to result in human error; nobody’s perfect, and it’s far too easy for a clerk to accidentally switch numbers, or for a package to escape notice and not get entered at all. Implementing an automated receiving and delivery system will not just reduce labor as it streamlines your processes, but it can even potentially reduce your workforce numbers.
There’s so much data coming through your healthcare facility’s receiving department; data that must be entered and tracked, and that’s vital to ensuring that packages get where they need to go in a timely manner. Are you willing to entrust this data to human error? An automated inbound tracking system will not just track and display the data, it will allow your staff to be able to pinpoint where a package is in the process with unerring accuracy. It will not just dramatically increase your team’s efficiency and accountability, it’s ROI potential is difficult to oppose.
If you’re now looking for an automated inbound tracking system for your health facility and have additional questions, we would love to hear from you. Get in touch with us today and tell us what you need.
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