Your hospital receives a huge number of packages every day, many of which are directly related to the care and well-being of your patients. Lost or missing packages are not an option, but with the manual tracking system you’re currently using, they happen far more frequently than you’d like to admit.
Manual logs and outmoded computer databases are rapidly becoming obsolete as more and more hospitals are adopting automated package tracking software that allow them to track inbound shipments and deliveries with ease. Let’s explore some of the reasons why your hospital would benefit from adopting automated package tracking software.
Reason #1: A greener facility
Now more than ever, hospitals are beginning to understand the importance of adopting more environmentally-friendly policies. Manual tracking uses reams of paper, which is not only expensive, but also harmful to trees. Automated package tracking software will eliminate the need for paper, making it easier to track packages and significantly reducing your negative environmental impact as well.
Reason #2: No more lost packages
Nobody wants to deal with lost packages, but in a hospital, a lost package can be a matter of life or death. Important medical supplies and medications are delivered to your hospital daily, so it’s vital that you know where every package is at every point in its journey. Automated package tracking software will eliminate the potential for human error, which is the prime cause for missing packages. Take a moment and imagine a world without those pesky “Where’s my package?” calls. Ahhhhh. Relief.
Reason #3: Save money/ROI
If the thought that automated package tracking software is too pricy is the only thing holding you back, think again. An old-school manual tracking system takes your staff hours to complete, and when the potential for error is factored in, that’s even more time your staff is spending to find the lost packages. When you can reduce the amount of time your staff spends entering packages, your operational savings will start to snowball. Additionally, the amount of space required to store backlogs could be used more efficiently, reducing the amount of real estate your department needs, which could be a major savings in the long run. Automated package tracking will save your hospital money and you’ll quickly get a return on your investment.
“With automated package tracking software, you’ll have a complete detail of every stop the package made on it’s journey through the building with just a couple of clicks.”
Reason #4: Automated package tracking is extremely accurate
Anytime you ask a human to do a task manually, there’s always an increased chance for error. Particularly when it involves a long string of numbers that must be recorded in a particular sequence as the phones are ringing, people are talking, and there’s a lot of distracting activity. Automated package tracking software eliminates the potential for error by scanning the tracking numbers rather than relying on a harried staff member to accurately record the vital information.
Reason #5: Increased efficiency / time-saving
It’s a fact— people simply aren’t as fast as a machine. Introducing automated package tracking software will make the process of logging and tracking packages a lot more efficient, saving you and your staff much-needed time. When your system is automated, your packages can be processed twice as quickly as they can be manually. You can finally tackle the projects that you’ve been meaning to get to for years, but never had the time to start. Plus, as we mentioned before, the elimination of calls searching for missing packages will allow peace to reign in your department.
Reason #6: Accountability
This aspect is particularly appealing if you’re frequently confronted by frustrated employees who insist that the package isn’t where it’s supposed to be. With a system like VueturaTrac™, you have a precise chain-of-events that can show exactly where the package was at any point in the day. It makes your team look like they’re on top of every delivery that enters the building, and lends the department an air of credibility when they can prove that the package was left where you said it was.
Reason #7: System integration
When you switch to automated package tracking software, you need to be sure that the system you choose is compatible with the ERP/MMIS systems that are typically found in a hospital. If your tracking system can’t communicate with the systems that already exist within your facility, it’s not going to be more efficient than the old manual system you’ve been using for years. Systems such as VueturaTrac™ are created to seamlessly integrate with your current system, ensuring that you won’t miss a beat when you bring the software on board.
Reason #8: Automated package tracking eliminates supply chain issues
As your hospital grows, so do the number of packages you receive every day. This can inhibit your department’s ability to scale up with the rest of the hospital. Adding automated package tracking software will stop these issues before they spiral out of control.
Reason #9: Troubleshooting is easy
When you use a manual tracking system and you learn that a package isn’t where it was expected to be, your whole day has gone down the tubes. You’ll be elbow-deep in paper records, trying to determine whether the package was checked in and where it was routed within the building. With automated package tracking software, you’ll have a complete detail of every stop the package made on its journey through the building with just a couple of clicks. You’ll have an answer to any question that comes your way within seconds.
Reason #10: Streamline processes in your hospital
Automating your systems will make them immediately more efficient; if you’re tired of the time-consuming and inefficient manual tracking system you’re currently using, consider switching to the faster and more accurate automated package tracking software.
Reason #11: Track vital medical devices and live tissue
Having a firm handle on the chain of custody is particularly important for packages containing live tissue or a medical device placed on or in a patient. An automated package tracking system will give you step by step details about where the package is located at every point, establishing a trackable chain of custody that will ensure that you’ll know precisely where the package every step of the way.
Reason #12: The healthcare Industry is on board with automated tracking
More hospitals are adopting automated package tracking systems; they appreciate the streamlined and integrated nature of the solution as well as the improved work stream management. You don’t want to be the last to get on board with the solution that’s improving the way so many hospitals are doing business.
Are you considering bringing your receiving department into the 21st century with more efficient and streamlined automated package tracking software? We’d love to answer your questions! Get in touch with us today, and we can discuss the difference that Vuetura Software can make in your daily processes. Bring your hospital’s receiving department into the digital age.
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